Privacy Policy

Introduction

Proximity ("we," "us," or "our") is dedicated to maintaining the privacy and protection of your personal information. This Privacy Policy outlines how we collect, use, and protect your information when you use our application, which employs geofencing technology to ensure attendance integrity by recording attendance only for students within a specified geofenced area.

Information Collection

Location Data: Our application collects your location data solely at the point of attendance taking. This is to confirm that you are within the geofenced area designated for the lecture. We do not continuously track or monitor your location.

Sensitive Information: We collect and store sensitive information such as your password, which is encrypted before storage to ensure its security and integrity.

Use of Information

The information we collect is used for the following purposes:
Attendance Validation: To verify that students are within the geofenced area at the time they mark their attendance. This ensures that only those physically present in the designated location are recorded.

Building a Virtual Perimeter: We use the lecturer's location to build a virtual perimeter, ensuring that students are within this virtual perimeter before marking attendance.

System Integrity and Accuracy: To maintain accurate and reliable attendance records, reinforcing the credibility of the attendance system.

Disclosure of Information

We are committed to protecting your personal information and do not share it with third parties, except in the following circumstances: Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities. Protection of Rights: We may disclose your information to protect our rights, property, or safety, as well as that of our users and others.

Data Security

We implement robust security measures to protect your personal information, including: Encryption: Sensitive information, such as passwords, is encrypted before storage to prevent unauthorized access. Access Controls: We limit access to your personal information to those employees and contractors who need to know that information in order to operate, develop, or improve our services.

Data Retention

Location Data: Your location data is only used at the moment of attendance taking and is not stored beyond this point. This ensures that your location privacy is maintained and that no historical location data is retained. Other Personal Information: Other personal information is retained for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law.

User Rights

You have the following rights regarding your personal information:
Access: You have the right to request access to the personal information we hold about you.

Correction: You can request that we correct any inaccurate or incomplete personal information.

Deletion: You have the right to request the deletion of your personal information, subject to certain legal obligations.
To exercise these rights, please contact us at the provided contact details.

Cookies and Tracking Technologies

Our application does not use cookies or other tracking technologies to monitor your activities.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting the new Privacy Policy on our website and, where feasible, via email or through a notification in our application.

Contact Information

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Email: info@proximity.co.uk

Conclusion

By using the Proximity application, you acknowledge that you have read and understood this Privacy Policy, and you agree to the collection, use, and disclosure of your personal information as described herein. Your privacy is important to us, and we are committed to ensuring that your personal information is protected and handled responsibly.